We have spent a lot of time trying to ensure that all new members are taken through the same process and interviewed for membership to the same standard. The idea is to make sure that all new members understand the ethos of the club and are genuinely prepared to take part in club activities and undertake their fair share of work on behalf of the club. Here is a copy of our New Member joining process.

If you introduce a new member, you will be expected to attend the introductory interview where you will be accompanied by at least 3 members of the current committee. To make sure that everyone gets the same kind of interview, please ensure you follow the New Member Interview checklist which contains topics and questions to discuss during the interview.

Before you attend a new member interview, the Lead Interviewer should print-off a copy of the following documents and web pages:

• New Member Interview checklist – This is for the interviewers
• New Member joining process
• Names and faces of committee member
• Mooring and Storage Policy
• Hammerhead bylaws
• Club Rules

Interviews should be arranged a week before each committee meeting or the last Wednesday of each month at 19:00 in the Clubroom. The following table gives the names of those allocated to do interviews for each date.

Please note: If you are unable to do the date allocated to you, please find a suitable committee member to swap with.

Interview Rota

Interview Date	Lead Interviewer	Interviewer 2	Interviewer 3
8/1/24	Graham Stone	Ray Hallett	Mike Harvey
28/2/24	Graham Stone	Peter Badham	Tim Pressey
27/3/24	Graham Stone	Mike Harvey	Karen James
24/4/24	Karen James	Graham Tracey	Paul Hippolite
29/5/24	Karen James	Paul Hippolite	Mick Hockin
26/6/24	Karen James	Mick Hockin	Richard Davis
28/8/24	Karen James	Richard Davis	Adam James
25/9/24	Karen James	Adam James	Peter Ball
30/10/24	Karen James	Peter Ball	Jon Knott
27/11/24	Karen James	Jon Knott	Ray Hallett

After the interview, a discussion is had at the first available (e.g. next) committee meeting regarding the new member. Those attending the meeting then make their recommendation as to whether to accept or reject the new member application.

Once the committee have decided to accept them, and assuming the applicant still want to join after the “cooling off” period, they will also need to be sent the New Member Welcome Pack. This explains what can be found in this Members’ Area but also explains the use of Webcollect, etc. This is sent to successful New Members ONLY AFTER they’ve been accepted by the Committee.

In addition to emailing the Welcome Pack, the following steps in Webcollect need to be taken:

• Add all available information about the new member into Webcollect from their application form
• Send the bill for Joining Fee
• Send the bill for the type of membership they require
• …and then when payment has been received…
• Select Authorise Now to activate their Account
• Click Send Permanent Password
• Add the new member to the AllMembers mailing list

This completes the New Member Joining process.